Personal Data Protection & Privacy Rights

1. Preamble & Data Controller Identification

The respect of personal privacy and the confidentiality of family communications are fundamental imperatives for ASS CATHO CHEFS DE FAMILLE. As an officially registered non-profit organization (Association Loi 1901, RNA W221001725, SIREN 342371317), our data practices reflect our core values of moral integrity, transparency, and public service.

The Data Controller (Responsable du Traitement) responsible for personal data collected through this digital portal is:

2. Categories of Data Collected & Statutory Purpose

In strict adherence to the data minimization principle (Article 5(1)(c) of the GDPR), we only gather personal data that is strictly necessary to fulfill our non-profit objectives. We collect data exclusively through our interactive volunteer intake form, administrative contact form, and direct email correspondence.

• Identity Data: Full name, postal address / commune of residence.
• Contact Coordinates: Electronic mail address, telephone number.
• Civic & Operational Details: Areas of volunteer interest (e.g. municipal delegation, educational workshop facilitation, elder companionship), availability schedules, and voluntary motivation summaries.
• Technical Logs: Server access timestamps, IP addresses (anonymized for security debugging and anti-spam verification), and user-agent strings.

3. Absolute Prohibition on Commercial Data Exploitation

We pledge unequivocally to every citizen, volunteer, and donor that:

1. We will never sell, lease, rent, monetize, or trade your personal information to third parties, commercial aggregators, marketing firms, or advertising networks.
2. We do not utilize programmatic advertising pixels, third-party behavioral profiling cookies, or invasive tracking beacons.
3. Data gathered is utilized solely by authorized members of our executive board and volunteer coordination committees for the direct fulfillment of public interest activities.

4. Legal Grounds for Processing (Article 6 GDPR)

The processing of personal data by our association is substantiated by the following legal bases:

• Explicit Consent (Art. 6(1)(a) GDPR): When an individual voluntarily completes our contact form or volunteer application form, they provide clear, informed consent for our secretariat to respond to their request.
• Legitimate Interests of the Association (Art. 6(1)(f) GDPR): Processing necessary for managing our internal register of volunteers, coordinating municipal delegations, and maintaining the security of our non-profit IT systems.
• Legal & Regulatory Obligations (Art. 6(1)(c) GDPR): Retention of official member registers and meeting minutes as mandated by the French Decree of 16 August 1901 governing declared associations.

5. Data Retention Periods

We retain personal data only for the duration required to achieve the purpose for which it was collected:

6. Your Statutory Rights Under the GDPR

In accordance with Chapter III of Regulation (EU) 2016/679 and French Law No. 78-17 of 6 January 1978 as amended, you hold the following fundamental rights regarding your personal information:

• Right of Access (Art. 15 GDPR): You may request a complete copy of all personal records held about you by our association.
• Right to Rectification (Art. 16 GDPR): You may request immediate correction of inaccurate, incomplete, or outdated information.
• Right to Erasure ("Right to be Forgotten", Art. 17 GDPR): You may request the deletion of your personal data where statutory retention obligations do not apply.
• Right to Restriction of Processing (Art. 18 GDPR): You may request the temporary suspension of data processing under disputed circumstances.
• Right to Data Portability (Art. 20 GDPR): You may receive your provided personal data in a structured, commonly used, and machine-readable format.
• Right to Object (Art. 21 GDPR): You may object at any time to the processing of your data based on legitimate interests.
• Right to Withdraw Consent: You may withdraw previously given consent at any time without affecting the lawfulness of processing carried out prior to withdrawal.

7. Exercising Your Rights & Supervisory Authority Recourse

To exercise any of the aforementioned rights, please address a written request along with proof of identity to our Data Protection Delegate:

• By Electronic Mail: [email protected] (Subject: "RGPD - Exercise of Personal Rights")
• By Postal Mail: ASS CATHO CHEFS DE FAMILLE, Attn: Délégué aux Données, SAINT IGNEUC, BOURG, 22270 JUGON-LES-LACS, France

Our secretariat will acknowledge and process your request within thirty (30) calendar days. If you believe, after having contacted us, that your data protection rights have not been respected, you have the right to lodge a formal complaint with the French National Commission on Informatics and Liberty (CNIL):

Commission Nationale de l'Informatique et des Libertés (CNIL)
3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07, France
Website: https://www.cnil.fr